This is a basic guide on 'How to organise an European Juggling Convention'. It could be used to organise a smaller convention too.
Why we made a Handbook.
If you want to organise an event like the European Juggling Convention ( EJC) you need as much information and help as possible: we want you to realise it's difficult but we mainly want to encourage you to do it.
The EJC will always need a new location and new ways of doing things - it's been a general policy that the Convention should not be held always in the same (safe and convenient) place and should (ideally) never be the same twice.
There is no fixed formula and very few rules (See Rules) The EJC has become a big event; it's a major arts project and takes about 3 years of work from the first idea to the final accounts.
Jugglers and Organisers have expressed the need for a 'handbook' or 'guide', so we have tried to create one. It's very important to note that apart from the basic 'Rules' this handbook is only a guide of how to get things done - what you choose to put into a EJC is not a fixed formula. Like Juggling, the Convention should change, develop, be inspired, be flexible and creative. And like Juggling and Jugglers you don't have to be a 'professional' event promoter or production company to create and execute The Greatest Festival of Juggling In The World.
The EJA exists to help you run a successful event and we will do our best to do that. The EJA can provide information, financial support, promotion and registration in many countries around the world and also VHS, CD and DVD video promotional material.
Contents.
Rules.
Budgets.
Make a Quick Budget - an excel workbook ready to use.
Budget EJC 2002 Bremen, D. Made 11 December 2001
Budget for EJC2002Bremen , made 19 August 2003.
Draft Budget for EJC 2000 Karsruhe, D.
Blank Budget formulised by Karlsruhe, D.
Pre-Convention Budget for EJC 2001 Schiedam/Rotterdam, NL.
Draft Budget: EJC 2004 Carvin, F.
EJC 2003 Svenborg, DEN, Pre-Convention Budget, made Feb 2003.
Budget EJC 1996 Grenoble (pdf file)
Budget EJC 1999 Grenoble 2 (pdf file)
Site Plan.
As used by EJC 2003 in Svendborg, Denmark.
Organising an EJC.
EJC Guidance Book - by Stephanie, one of the main organisers of the EJC 2002 in Bremen.
EJC Organising Tips - by Lee Hayes, president of the EJA 1987 - 2003.
Sample Project: EJC 2004 Carvin . This is a copy of the CD-rom that the Carvin team have made. It's very helpful and in French and English.
Grenoble proposal for EJC 1996 (pdf)
Statistic Report for EJC1999 Grenoble 2 (pdf)
Appendix for Statistics Report EJC 1999 Grenoble 2 (pdf)
Survey for EJC1999 Grenoble 2 (pdf)
Technical Information
Comprehensive Statistics: buget, tents, bar, attendance figures from EJC2002 Bremen.
What EJC 2003 Svendborg hired in the way of theatre lighting and sound equipment for their event. Equipment details and prices. .pdf , .html
Thoughts, Philosophy, History
Video
Just a video sample of how an EJC looks .mpeg video from EJC 2003 Svendborg.
Work Ideas
Sample Proposal for EJC 2005 by Jules and Mini Mansell, written November 2004.
A spreadsheet list of Tasks to be done to make the Convention work.
EJA Loans
Sample Application forms for a loan from the EJA EJC 2001 Schiedam/Rotterdam, EJC 2003 Svendborg
Loan Protocol text - from the EJA treasurer - stating the guidelines for applying.
Volunteers
List of tasks for Volunteers and staff EJC 2001 Schiedam/Rotterdam
List of Volunteers by EJC 2003 Svendborg
Traders
Traders or Juggling Shops come to the Convention year on year. Some years thay make good money, some years, no money. They provide an income for the EJC and should be able to trade in a good space that allows them to feel part of the event and be secure so that they have nothing to lost through theft after opening hours.
Application form for Traders from EJC 2001 Karlsruhe
List of traders from Karlsruhe team
List of traders from EJC2003 Svendborg
